Job ID

REQ-10024351

Oct 21, 2024

Switzerland

Summary

Love your work. Live your life. Your wellbeing matters. We are seeking a Project Coordinator where we-ll give you the space and support you need to be your best, at work and in life.

The Project Coordinator provides administrative assistance to members of the Strategy & Planning (PSP) leadership team by independently be responsible for managing complex administrative and organizational assignments. Responsible for the planning and execution specific project activities related to respective PSP function (such as coordinating & collating functional information/ data report, change management support activities, financial reporting activities and functional tools management).

About the Role

Key Responsibilities:

• Deals with complex administrative tasks, and organizational assignments independently (such as dealing with and replying to departmental leader correspondence, support leaders & departmental appointment, calendar management where agreed, deadline coordination for the department and database administration).
• Independent administrative and organizational assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.
• Support leader in specific operational activities (such simple budget activities, timecard, organizational chart updates.)
• Runs specific functional initiatives and manages tools / platforms (such maintaining functional social media Tools (monitors need to adapt content; independently drives agreement process with respective members and continuously updates/expands/improves these tools).
• Support hiring process of functional GCO associates, set-up interviews with candidates, support talent sessions, consolidate feedback and support on-boarding process of new hires
• Support functional communication and sharing platforms including co-ordination and management of communication and information sharing initiatives (including newsletter templates, regular updates etc.).
• Supports the team with setting up regular meetings, townhalls and face-to-face events. Deals with technical set-up of meetings.
• Coordinates SharePoint from set-up to maintenance of contents. Provides input to improvement of the existing documented process.

Role Requirements:

Essential Requirements:

• 5+ years of experience in a similar role (administrative responsibilities equaled with project management)
• Excellent communication skills and collaborative mindset
• Enthusiastic and very well organized, with attention to detail
• Proactive mindset and ability to work independently
• Ability to navigate and interact with senior stakeholders

Why Novartis? Our purpose is to reimagine medicine to improve and extend people-s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture

You-ll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity and Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

Accessibility and accommodation
Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to inclusion.switzerland@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network(link is external)

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients- lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network(link is external)

Benefits and Rewards: Read our handbook to learn about all the ways we-ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Division

Development

Business Unit

Innovative Medicines

Location

Switzerland

Site

Basel (City)

Company / Legal Entity

C028 (FCRS = CH028) Novartis Pharma AG

Functional Area

Facilities & Administration

Job Type

Full time

Employment Type

Regular

Shift Work

No

Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.